CLUBS AND SOCIETIES ADMINISTRATOR
UL Student Life is the representative body for over **Apply on the
website**, * students at University of Limerick.
We are currently looking for a Clubs and Societies Administrator to
join the engagement team at UL Student Life. This new addition will be
key in strengthening our clubs and societies department ensuring that
we can continue to support our student committees allowing UL students
to get the full university experience by joining one of our **Apply on
the website**+ clubs and societies. The successful candidate will
provide administrative support to the team in a diverse and exciting
environment.
UL Wolves Clubs and Societies is a huge part of the student experience
in UL. With over * different clubs and
societies and over 7, * members, the C&S team
guide and support the *+ student committee
members in the running of their individual C&S.
This is an exciting time to join an ever-growing team, with the
development of our new Student Centre as a part of the Leave a Legacy
campaign. This will present many new opportunities for the student
engagement team.
This role will involve working closely with the clubs and societies
team, committee members, UL Student Life colleagues and our elected
student officers. Some of the key duties will include record keeping
and fielding online and in person queries. In a busy and exciting
office, the ability to manage priorities is essential.
The ideal candidate will have strong communication and organisational
skills with a proficiency in MS Office and Share Point. The
administrator will be central to the success of the engagement team
and the student centred service the clubs and societies team provide.
-------------------------
JOB SPECIFICATION
JOB TITLE: Clubs & Societies Administrator
REPORTING TO: Clubs & Societies Senior Coordinator
DATE: November *
MAIN PURPOSE OF THE ROLE:
* Support the Clubs & Societies Department in the administration and
support of student led Clubs & Societies through Record Keeping, Room
& Vehicle Bookings
* Support the Clubs & Societies Department on the delivery of the
objectives as outlined in the current and future UL Student Life,
Strategic Plan(s)
* Utilising the UL Wolves website for the delivery of a high quality
administrative service to the Student Clubs & Societies. It has
multiple embedded functionality (no programming skills required) to
complement service delivery in a number of keys areas
* Financial Administration via UL Wolves Website (no financial
qualifications required)
KEY RESPONSIBILITIES:
_GENERAL ADMINISTRATION_
* Administrative support to the Clubs & Societies Senior Coordinator
& the Clubs & Societies Coordinator
* Facilitate “on-line” and “walk-in” queries relating to
Clubs & Societies on a daily basis.
* Record keeping
* Minutes & Policies Update, SharePoint
* Rulebook, Annual Minute Book & Beginners Guide & Standard
Operating Procedures
* Help Desk for Administrative support for Key Events i.e. Clubs &
Society Sign Up Drive Semester 1 & Semester 2
* Facilitate Room Bookings - Liaise with C&S Committees/UL Student
Academic Administration/UL Buildings & Estates’/Plassey Campus
Centre and Head of Student Life Student Centre Operations
* Administrate C&S Office info-email account & UL Wolves Website
Updates & MSL Website for UL Student Life updates re C&S sections
where necessary.
* Finance - Processing weekly Clubs & Societies financial requests
via UL Wolves Website
* Processing the Annual Clubs & Society summer Budget submissions in
collaboration with the C&S Coordinator
* Vehicle Administration i.e. Bookings & Facilitate Proficiency
Tests and related Bookings & Scheduled Maintenance/Records
* Approving C&S Volunteer Hours as required
* Contribute to the UL Student Life team by supporting colleagues in
their work.
* Adhere to Company Policies and Procedures
ESSENTIAL QUALIFICATIONS & EXPERIENCE:
* A third level qualification in a relevant discipline
* At least 2 years recent experience of working with students in a
third level environment is essential OR at least 2 years recent
relevant experience of working in a customer service environment.
* Experience in dealing with sensitive / confidential material and
awareness of GDPR.
* A familiarity with and understanding of UL Student Life’s work
as well as our aims & objectives.
* Excellent verbal and written communication skills.
* Good administrative, organisational and time management skills
with the ability to prioritise projects as appropriate and work to
deadlines, as required.
* Strong Microsoft Office skills including Outlook, Word and Excel.
* Ability to work well in a busy and fast paced environment.
* Ability to work as part of a team and on own initiative.
* General understanding of Social Media
MORE ABOUT OUR TEAM
UL Student Life is the representative body for over **Apply on the
website**, * students at University of Limerick.
OUR VISION is to be a world-renowned trailblazing students’ body
recognised for championing students and delivering the best university
life experience. By taking an open, inclusive, and non-judgemental
approach, we will create an environment enabling students to foster
lifelong relationships during their time in university.
OUR MISSION is to continuously improve the lives of students by
welcoming them into a friendly, fun environment that gives a real
sense of belonging. We are committed to supporting the ever-changing
needs of students in modern day society. As a team, we work together,
listening, adapting, and ultimately improving our students’
university life experience.
OUR VALUES: Student-led and student-centred; Committed to acting with
integrity; Inclusive and welcoming; Professionally organised;
Collaborative; Innovative; Representative of all in UL; Responsive to
student’s needs; Adaptive to students demands.
STAFF COMPETENCIES
At UL Student life, our aim is to bring our strategic plan ‘Building
on Success’ to fruition. We aim to do this by committing to a
collaborative approach between student bodies, third parties, our
leaders, and our team of dedicated staff.
Our strategic plan has been specifically created to support our
mission to ‘continuously improve the life of students.’
To support this mission, the EVOLVE competency framework model has
been created at UL Student Life to ensure that each team member has
the opportunity to deliver this strategy to the highest possible
standard.
Through the implementation of this framework, it is envisaged that the
delivery of strategic goals can take place in tandem with the
development of each individual’s personal and professional goals,
core skills and competencies. The 5 key behaviours and competencies we
look for in our team are:
CREATIVITY; TEAMWORK & COLLABORATION; SELF-MANAGEMENT; COMMUNICATIONS
AND STUDENT CENTRED.
We welcome applications from those who feel they possess these key
competencies and behaviours.
WORKING AT UL STUDENT LIFE
This is a full-time position with UL Student Life with core office
hours and a requirement for flexibility to work some unsocial hours as
and when required and will be based at the Student Centre, University
of Limerick.
A salary scale of € *, *
– € *, * will apply to
the successful candidate and a probationary period.
UL Student Life offers you the opportunity to work in an exciting and
progressive environment and enjoy great staff benefits including:
* Flexible Working
* Sick Pay Scheme
* A contributory pension scheme
* Annual leave of * days, exclusive of public
holidays, company days and wellbeing days
* Access to an Employee Assistance Programme
* Discounted gym membership
* Bike to Work Scheme
TO APPLY PLEASE SEND A COVER LETTER AND CV TO **APPLY ON THE WEBSITE**
OUTLINE CLEARLY, HOW YOUR EXPERIENCE MATCHES THE ESSENTIAL EXPERIENCE
AND QUALIFICATIONS REQUIRED FOR THIS ROLE.
PLEASE MARK YOUR APPLICATION ‘CLUBS AND SOCIETIES ADMINISTRATOR’
IN THE SUBJECT FIELD OF YOUR EMAIL
FURTHER ENQUIRIES ABOUT THE ROLE CAN BE DIRECTED TO **APPLY ON THE
WEBSITE**
CLOSING DATE FOR APPLICATION IS WEDNESDAY **APPLY ON THE WEBSITE**TH
NOVEMBER AT 5.**APPLY ON THE WEBSITE**PM.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
